Sobre

• Job Title: Executive Assistant (Founder's Right Hand)
• Time Zone: US Time Zones (CT/ET preferred)
• Type: Full-Time
• About the Role
• Pavago, on behalf of a visionary client, is looking for a highly intelligent, execution-obsessed Executive Assistant to act as the Founder’s right hand someone who can think strategically, execute relentlessly, and bring order to chaos.
• You will sit at the intersection of strategy, operations, communication, and execution. One hour you’ll be preparing an executive-level brief; the next, you’ll be unblocking a team, fixing a broken process, or ensuring a critical deliverable actually ships.
• If you love ownership, accountability, speed, and impact, this role will stretch you and elevate you fast.
• Key Responsibilities
• Executive Support (EA-Level Excellence)
• Own the Founder’s calendar, inbox, priorities, and follow-ups
• Act as a gatekeeper ensuring only high-leverage work reaches the Founder
• Prepare agendas, notes, action items, and ensure follow-through
• Coordinate internal and external meetings, clients, vendors, and leadership teams
• Anticipate needs before they’re asked for
• Chief of Staff / Operations Responsibilities
• Translate the Founder’s vision into clear priorities, plans, and execution
• Track company-wide initiatives, KPIs, deadlines, and owners
• Ensure nothing critical slips through the cracks
• Build, document, and improve systems, SOPs, and workflows
• Identify bottlenecks and proactively solve them
• Run weekly leadership check-ins and operational reviews
• Hold team members accountable to commitments (politely but firmly)
• Strategic & Analytical Support
• Create executive summaries, dashboards, and reports for decision-making
• Research tools, vendors, hires, and opportunities
• Prepare briefs for meetings, clients, and partnerships
• Help prioritize initiatives based on impact vs effort
• Communication & Alignment
• Act as a single source of truth between leadership and teams
• Ensure clarity, alignment, and momentum across departments
• Follow up on decisions and ensure execution actually happens
• Represent the Founder internally with professionalism and authority
• Who This Role Is Perfect For

You are someone who

• Thrives in fast-paced, high-accountability environments
• Thinks 3 steps ahead, not just reacts
• Is naturally organized, structured, and detail-obsessed
• Can switch between big-picture thinking and tactical execution
• Is confident communicating with senior stakeholders
• Doesn’t need hand-holding you figure things out
• Requirements
• Must-Haves
• 3–7 years of experience as a Chief of Staff, Operations Manager, Senior EA, or Project Manager
• Exceptional written and verbal English
• Proven experience supporting founders or senior executives
• Strong ownership mindset you finish what you start
• High emotional intelligence and discretion
• Excellent problem-solving and prioritization skills
• Tools & Skills
• Project management tools (ClickUp, Asana, Notion, etc.)
• Google Workspace (Docs, Sheets, Slides)
• Calendar & inbox management at a high level
• Ability to create SOPs, dashboards, and executive briefs
• Bonus: experience in Digital Marketing, SaaS, SEO, or Agencies
• What Success Looks Like (First 90 Days)
• Founder feels less overwhelmed and more focused
• Clear systems for priorities, meetings, and follow-ups are in place
• Leadership team is aligned and executing faster
• Fewer dropped balls, fewer fires, more momentum
• You are trusted as a true partner, not just support
• Interview Process
• Initial Zoom Call: Pavago's team will have a conversation with you to understand your skill sets
• Final Interview with the Founder: A call to see if you're a good match
• Verification & Background Check: We want you to professionally exit your last role and provide us with the relevant documents
• Offer: An offer letter will be sent your way if you check all the boxes
• #LI-AG1