Sobre

About Vestus Entertainment Vestus Entertainment is a full-scale event experience company delivering premium DJ services, photo booths, videography, photography, social media content creation, and professional event coordination. We specialize in creating unforgettable experiences for our clients while maintaining a polished, high-end brand. Role Overview We’re seeking a detail-oriented, proactive Business Operations Coordinator to support the backend operations of Vestus Entertainment. This person will manage client communication, scheduling, contracts, invoicing, social media, and operational logistics — ensuring every aspect of our business runs smoothly. Expected Responsibilities - Manage client communications from inquiry to post-event follow-up - Organize and maintain calendars for events, staff, and bookings - Prepare, send, and track contracts; ensure timely signatures and compliance - Send invoices, track payments, and maintain accurate financial records - Support event logistics across DJ, photo booth, videography, and photography teams - Assist with social media content planning, prepping, posting, and scheduling - Support marketing campaigns and email outreach effort Maintain organization of digital files, CRMs, and internal systems Identify and implement process improvements to optimize operations Skills We’re Looking For - Exceptional organizational and time management abilities - Strong written and verbal communication - Attention to detail and problem-solving mindset - Comfort learning new software systems (CRMs, scheduling tools, invoicing platforms) - Professionalism in client-facing communications - Initiative to take ownership of tasks and projects - Collaborative and adaptable in a fast-paced, creative environment - Energetic, fun and approachable personality Minimum Requirements -Background in Business, Marketing, Hospitality, or related field - Experience in administrative support, event planning, or office operations (internship or work-study experience acceptable) - Proficiency with Microsoft Office / Google Workspace - Experience with social media platforms and content posting - Ability to commit to flexible hours including event support as needed - Experience working with Instagram/TikTok applications