Sobre

We are a fast-growing catering and logistics company looking for a reliable, detail-oriented Accounts Payable & Vendor Receipt Entry Assistant. This is a long-term, ongoing position entering vendor receipts, credit card transactions, fuel logs, and maintenance records into QuickBooks, Fyle, and Samsara. If you are organized, accurate, and experienced with AP data entry, this role is a great fit. Responsibilities 🔹 QuickBooks – AP & Vendor Receipt Entry You will help our accounting team with daily AP tasks, including: Entering vendor receipts and bills Coding expenses to the correct GL accounts Attaching digital receipts and documentation Entering invoices from food vendors, fuel vendors, repair shops, utility companies, and more Preparing bills for internal approval Flagging missing receipts or inconsistent data Keeping vendor records clean and accurate 🔹 Fyle – Credit Card Receipts We use Fyle to capture and track corporate credit card receipts. Your responsibilities include: Matching receipts to transactions Verifying receipt accuracy and completeness Coding transactions to correct categories Flagging missing documentation Updating notes or descriptions as needed (Training provided for Fyle — it is simple and structured.) 🔹 Samsara – Fuel & Vehicle Maintenance Entry We track all fuel, vehicle usage, and maintenance in Samsara. You will assist with: Entering and reconciling fuel receipts Matching driver transactions to vehicles Updating odometer readings and tagging exceptions Uploading maintenance receipts (oil changes, tire replacements, repairs, etc.) Categorizing maintenance types correctly Attaching documentation and notes Keeping vehicle records accurate for compliance 🔹 General Administrative Tasks Organizing digital files Maintaining AP spreadsheets and logs Following structured AP workflows Communicating clearly when receipt information is missing Ensuring consistent, accurate data every day Required Experience To be considered, you must have: QuickBooks Online experience (1+ year) Accounts Payable or receipt entry experience Strong attention to detail and accuracy Ability to follow clear processes and work independently Reliable internet and a quiet workspace Good English communication Ability to work with some overlap in U.S. Eastern Time Preferred (Not Required) Experience with Fyle Experience with Samsara or other fleet/fuel platforms Experience working with vehicle maintenance or logistics data Bookkeeping or AP support background Strong Excel/Google Sheets skills We will train the right person on Samsara and Fyle if needed. Hours & Commitment 20–40 hours per week Long-term, ongoing position Flexible schedule with partial U.S. time zone overlap Consistency and accuracy are extremely important Compensation $8–$16 per hour, depending on experience. We are looking for someone who wants stable, long-term work and can grow with our team. To Apply, Please Answer the Following: Describe your QuickBooks Online experience. Have you entered vendor receipts or AP bills before? Explain your process. Do you have experience with Samsara, Motive, Geotab, or other fleet systems? Have you worked with credit card receipt software like Fyle? What country and time zone are you in? Are you available for long-term ongoing work? Provide an example of similar AP or data-entry tasks you’ve handled. Applicants who do not answer all questions will not be considered.