Sobre

We are a growing Dental Education Institute based in Miami and are looking for a highly organized and proactive Administrative Operations Coordinator to support our daily operations and executive team. This role is critical to ensuring that our internal processes run smoothly, information is well organized, and communication across departments is clear and efficient. The ideal candidate is detail-oriented, reliable, and comfortable working in a fast-paced, professional environment. Key Responsibilities: • Organize and maintain company documentation (Google Drive, internal files, contracts, presentations). • Provide administrative support to leadership and coordinate with internal teams (sales, marketing, academic). • Assist with course logistics (participant lists, schedules, confirmations, internal checklists). • Manage emails, basic reporting, and follow-ups with internal staff and external partners. • Help standardize administrative processes and improve operational workflows. • Maintain accurate records and ensure information is always up to date. Required Skills & Experience: • Proven experience in administrative or operations support roles. • Strong organizational and time-management skills. • Excellent written communication skills in English. • Experience with Google Workspace (Drive, Docs, Sheets, Calendar). • Ability to work independently, manage priorities, and meet deadlines. • High level of professionalism and confidentiality. Nice to Have: • Experience in education, healthcare, or professional services. • Familiarity with CRM systems or project management tools. • Experience supporting executives or leadership teams. How We Like to Work: • Clear expectations and defined responsibilities. • Open communication and regular check-ins. • Focus on quality, organization, and continuous improvement. • Long-term collaboration potential for the right candidate. This is a remote position, and we are looking for someone who can grow with the institute and become a key part of our operations team.